Annual Processes Timeline

Exact due dates for all of the annual processes are posted on eSERS, and are included in the Employer Bulletin or Special Notice.

Early Spring

Salary Estimates – Foundation-participating districts receive notice to enter their Salary Estimates on eSERS in early spring. The estimate is due within 30 days. If SERS does not receive an estimate for your district, Employer Services adds 3% to the previous year’s estimate.

Late Spring

Foundation Deduction Notice – Foundation-participating districts receive the Foundation Deduction Notice on eSERS in late spring. Your district has two weeks to make any adjustments before SERS certifies the new annual amounts to the Ohio Department of Education and Workforce.

Early Summer

Fiscal Year – The SERS fiscal ends on June 30.


Annual Employer Statement – Your district’s Annual Employer Statement for the previous fiscal year is posted on eSERS in mid-summer. It reflects an amount due to SERS; payment is due within 30 days. Employer Statements are NOT paid through the Foundation Program.

Surcharge – Your Surcharge calculation is posted on eSERS in mid-summer. Unless your district is paying the Surcharge through the Foundation Program, you have 30 days from the date of the notice to pay the invoice amount.

Before You Call: Answers to Frequently Asked QuestionsCLICK HERE